Track and Reconcile Budget

Find Budget Numbers

• Parent Budget
• Sub-budget
  • Parent/Sub Budget Policy
• Setting up Advance Sub-budgets
• Use Online Systems

Monitor your Budget

• MyFinancial.desktop - UW's online financial reporting service
• Review cost sharing activity (BGT Driver)
• BAR, BSR
• Encumbrance Code Matrix
• FASTRANS
• Compliance with rules
• How Facilities and Administrative (Indirect) Costs are Applied to Subcontracts

Request Changes

• Financial

  Request rebudgeting of funds on a grant or contract

  Establish, extend, supplement and transfer funds between parent and sub-budgets (TRANSPASU)

  Establish, supplement and/or extend a sub-budget

  Transfer Expenditures Between Budgets (GIM 15)

  • Documenting Retroactive Salary Transfers

• Non-Financial Modifications

  Change Scope

  Time Frame

  No-Cost Extensions

  • No-Cost Extension Request Form

  Change Organization Codes and Mail Stops

Plan for Closing

• Closing a Grant, Contract or Gift Number
• Deficit Transfer Requests
• Dollar ($1.00) Encumbrances
• Carryforward unexpended award funds
• Request to Transfer Expenditure/Deficit (RTED)