Creative Strategies for Business Process Streamlining
The GCI developed an Electronic Routing and Approval tool at the request of faculty, administrators, and central office
units to streamline proposal development, routing and approval. This tool provides an opportunity for units to examine the
potential for process improvement - how needs can be met in new ways which streamline the business process.
We would like to share some ideas we have collected from campus users which could be helpful in your unit.
Send your ideas to Valerie Mehring.
| System Function |
Possible Situation |
Problem |
Solution |
- System generates emails notifying reviewers of proposals awaiting their
action.
|
- One person may have two roles, one as a primary reviewer, and one as a backup
reviewer.
|
- How can an individual with multiple roles sort the system-generated emails to make
it clear which ones pertain to his or her primary role?
|
- Use email filters to sort emails relevant to the reviewer's different roles into
roles into appropriate folders created within his or her email client. These filters and their associated folders can be
created using C&C's Email Delivery
Manager, or they can be created within the email program itself by following
instructions found in the software's own help menu. For answers to questions on how to set up email filters, please consult
the FAQs and help files located at C&C's website.
|
- System is electronic, requires online approval.
|
- Some Department Chairs may prefer to look at proposals printed on paper, or for
other reasons may not want to use an electronic system.
|
- How can the system allow for such individual preferences while still being compliant
with the Electronic Research Administration?
|
- A Department Chair can name a designate to receive system-generated emails. The
designate can print out the proposal on paper for the Department Chair to review. The Department Chair can then either go
online to approve the proposal or ask the designate to do so on their behalf.
|
 Background
Authorization
Electronic GC1
SAGE Database
NIH Module
Frequently Asked Questions
GCI Homepage
|
University of Washington
