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UNDERSTAND

A direct hire temporary appointment is used to fill a temporary, hourly-paid classified position. These temporary/hourly appointments are subject to the hour limits and requirements of the University's temporary employment program. Temporary hourly employees may be included in a bargaining unit agreement and subject to that agreement.

Criminal Background Checks

Some UW positions are considered Security/Safety Sensitive. The successful candidate for such a position must have a criminal conviction history check conducted after a conditional offer of employment has been made and accepted. See the Criminal Background Check web page for details.

If your position is "security/safety sensitive" discuss the background check requirements with your employment specialist.

ACT

Enter the requisition into UWHIRES. The following fields are required:

• Payroll title — select the classified payroll title that most closely matches the work the candidate will perform. If you do not know what payroll title to use contact your Employment Specialist (ES).
• Location — select the location where the individual will work.
• Employment program — select “Temporary/Hourly”
• Proposed salary — enter the hourly amount you would like to pay.
• Position description — provide a complete description of the duties and responsibilities to be performed by the appointed individual. * If you are a UWMC hiring manager, contact your ES for the standardized, departmental job description performance evaluation template to complete this field.
• Requirements — describe the required skills necessary to perform the essential functions of the job, including the minimum qualifications for the classification being used for the position.
• Notes — specify the reason for creating the temporary appointment. If a candidate has been identified for the position, provide the candidate’s name. If a candidate has not been identified, then mention that this is an open recruitment temporary position and provide posting details (i.e. how long it needs to be posted, any additional specific instruction).
• Requisition Approvers — Verify that all necessary approvers are listed and that any unnecessary approvers are removed. Approvers may be pre-set in UWHIRES by your ES per your request.
• Less than 12 Months Dates From __ to __ — specify the estimated start and end dates of the appointment.
• If you have any of the following additional information on your temporary appointment, include it in the requisition:
  • FTE %
  • Candidate contact information — phone number, email address.

Once all fields are completed, click "Save" at the bottom of the page. This will create your requisition number and allow you to review the requisition in DRAFT status.

Candidate Information

If a candidate has been identified, request that the candidate complete the online application in UWHIRES.

Your ES will add the candidate to the requisition and conduct a resume review to ensure the candidate meets the position’s minimum requirements.

Next step: Get your requisition approved.

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