Professional Staff Compensation
Position Review

To review a salary when current salary grade is appropriate, but a salary increase is desired for reasons like:

• Change in level of duties and responsibilities
• Meritorious performance with increased level of functioning
• Market-related pressures (external equity)
• Employment offer or active recruitment from outside the University
• Misalignment of salary relationships (internal equity)

To change a payroll title when the salary and grade remain appropriate.

Typically done to better align the payroll title with the nature of the work, or when Human Resources Compensation determines that the payroll title should change to match the appropriate professional staff exemption.

1. Supervisor - consult with the department/major organization’s administrator and determine the desired salary adjustment and the reason(s) for it.
2. Supervisor - complete the Compensation Change Request Form and forward it for organizational approval.
3. Send the approved request to the Compensation Office.
4. The Compensation Office completes the review and emails notification of the results to the individuals designated on the form.

Most in-grade salary adjustment requests are processed within three business days of receipt if:

• The salary change is ten percent or less.
• The resulting salary is less than the salary grade maximum.
• For grades 5-10, the salary level requested does not exceed 130% of the market-range midpoint for the payroll title.

Requests that do not meet these criteria may take longer, but most in-grade adjustment reviews are completed within 10 to 15 business days of receipt.

Most payroll title change requests are completed within 30 business days of receipt.

To review positions where the level of responsibility has changed significantly in:

• Supervisory responsibility
• Financial and/or budgetary responsibility
• Policy development

Or where there has been a significant change in:

• Higher level of judgment required
• Higher level of knowledge or skill required
• Complexity of duties and responsibilities

Or to review the position of a monthly-paid classified or academic employee where the unit’s administration believes the position meets one or more of the criteria for the professional staff exemption.

1. Complete the appropriate position review forms specified below.
2. Supervisor - complete the Compensation Change Request Form and forward it and all of the other completed forms specified below for organizational approval.
3. Send the approved request to the Compensation Office.
4. The Compensation Office completes the review and emails notification of the results to the individuals designated on the form.

Position review forms for all reviews OTHER THAN Research Scientist/Engineer

• Professional Staff Position Description (instructions)
• Employee Signature Form

For Research Coordinator, Research Consultant and Research Manager also complete the Research Activities Form. (instructions included)

Position review forms for Research Scientist/Engineer Only

• Research Scientist/Engineer Questionnaire
• Employee Signature Form