Human Resources Forms

Benefits Forms

For Benefits forms go to the Benefits Forms webpage.

Compensation & Classification

• CLASSIFIED STAFF:
  • Position Review Request
  • Career Enhancement Growth Program
  • Salary Adjustment - Recruitment and Retention
  • Temporary Salary Increase Approval Request
• PROFESSIONAL STAFF:
  • Administrative Supplement or Temporary Pay Increase Request
  • Position Review Request - Research Scientist/Engineer
  • Position Review Request - All occupied positions except research scientists and engineers
  • Compensation Change Request
• STUDENT EMPLOYEES:
  • Student Employee Pay and Classification Request
• INCOME TAX:
  • W-2 Replacement Request
  • W-4

Employment Practices

• Affirmative Action Data Form for New Employees
• Crediting Request for Previous State Employment (MS Word) - (pdf)
• Outside Work Approval
• DISABILITY ACCOMMODATION:
  • Disability Accommodation Request - Staff
  • Health Care Provider Statement
• LAYOFF:
  • Layoff - Request to Initiate Layoff - Classified staff
  • Layoff Notice - Professional staff
• TUITION EXEMPTION:
  • UW Faculty/Staff Tuition Exemption Request (pdf)
  • State Employee Tuition Exemption Program Application (pdf)
  • Tuition Waiver - Request from Professional & Organizational Development For other state colleges & universities

Hiring & Appointment

• Parent/School Authorization (minor employment) (MS Word) - (pdf)
• Personal Data Form
• Reference Check Consent Form (MS Word) - (pdf)

• EMPLOYMENT/APPOINTMENT - GENERAL:
  • Checklist - New Hire (MS Word) - (pdf)
  • Checklist - Direct Hire Temporary Employee - (pdf)
  • Checklist - Transferring Employee (MS Word) - (pdf)
  • Checklist - Separating Employee (MS Word) - (pdf)
  • Conviction/Criminal History Form - Used only for applicants not using UWHIRES
  • Employment Reference Documentation
  • I-9 Employment Eligibility Verification (pdf)
  • Inter-System Employment Eligibility Statement - Obtain from Upper Campus HR Operations
• EMPLOYMENT/APPOINTMENT - PROFESSIONAL STAFF:
  • Appointment Letter - To professional staff from contract classified position
  • Appointment Letter - To professional staff from academic appointment
  • Appointment Letter - To professional staff from professional staff
  • Appointment Letter - To professional staff from classified non-union position
  • Appointment Letter - New professional staff appointment
  • Professional Staff Data Form (pdf)
• RELOCATION INCENTIVE PAYMENT:
  • Payment Approval Request - Requests approval to offer payment
  • Payment Authorization - Authorizes Payroll to make payment to employee
• TEMPORARY EMPLOYMENT - CLASSIFIED STAFF:
  • Temporary Employment Form
• TEMPORARY ASSIGNMENT - PROFESSIONAL STAFF:
  • Temporary Assignment Extension Approval Request
  • Temporary Assignment (hourly/monthly - new appointment)

Job Performance/Recognition

• CLASSIFIED STAFF:
  • Performance Evaluation - Classified non-union staff
  • Performance Evaluation Instructions - Classified non-union staff
  • Performance Evaluation - Contract Classified Staff
• PROFESSIONAL STAFF:
  • Performance Development Review - Conversation Approach
  • Performance Development Review - Structured Approach
  • Performance Feedback
• Employee Recognition
  • UW Employee Appreciation Recognition Certificate

Leave Administration

• Prior Service Crediting Request (MS Word) - (pdf)
• Professional Leave With Pay Request - Professional staff
• Sick Leave Payment Request

• Family and Medical Leave Act (FMLA):
  • Family and Medical Leave Notice (MS Word) Manager's response to FMLA covered leave request
  • Health Care Provider Certification Request
  • FMLA Poster
  • FMLA Poster for Military Family Leave Ammendments
• LEAVE OF ABSENCE REQUEST:
  • Leave of Absence or Modified Work Schedule Request (MS Word) - (pdf)
  • Leave of Absence Request - Basic (MS Word) - (pdf)
• MILITARY LEAVE:
  • Military Leave Checklist (MS Word) - (pdf)
  • Military Leave Request Form (MS Word) - (pdf)
• SHARED LEAVE:
  • Shared Leave Donation (MS Word) - (pdf)
  • Shared Leave, Request to Receive - Serious Health Condition (MS Word) - (pdf)
  • Shared Leave, Health Care Provider Certification
  • Shared Leave, Request to Receive - Military Service (MS Word) - (PDF)
  • Shared Leave, Request to Receive - Emergency Responder (MS Word) - (PDF)
• SHARED LEAVE - UNIFORMED SERVICES SHARED LEAVE POOL
  • Request to Donate (MS Word) - (PDF)
  • Request to Receive (MS Word) - (PDF)
• WORK AND LEAVE RECORD - FORM 220:
  • UW #1459 for Classified Staff (Email csonline@u.washington.edu - provide quantity needed and UW budget and box numbers)
  • UW #1648 Professional Staff (Email csonline@u.washington.edu - provide quantity needed and UW budget and box numbers)

Training

• Prevention of Sexual Harassment Training - Registration
• Professional and Organizational Development Course Proposal - Request from POD
• Professional and Organizational Development Registration

Transportation Deduction

• Pre-tax Transportation Deduction Waiver